4.1 Syllabus
The College has a series of required elements which must be included in your syllabus. In addition, there are optional elements which you may choose to include. Some divisions have other requirements; you should check with your operations manager for specifics.
See the syllabus guidelines at http://www.champlain.edu/faculty-and-staff/academic-affairs/teaching-and-support-resources/policies-and-procedures/syllabus-guidelines.
Some faculty provide their personal telephone numbers for students to be able to contact them. If you prefer to not give out your personal telephone numbers, you can arrange to have a “voicemail-only” account. Contact ChampSupport (champsupport@champlain.edu) and request the account.
4.2 Cancelling a Class
Faculty members should cancel classes only in case of illness or for other good cause. If you are unexpectedly unable to teach your class, please notify your Division Operations Manager. Please update Canvas about any work they are responsible for completing before the next class.
If you know ahead of time that you will not be able to teach one of your classes, you should find a substitute for your class. Contact colleagues that teach the same or similar courses, your program administrator, or your Division Operations Manager. (You can also send an email to colleagues within your Division; ask your Division Operations Manager how to do this.)
4.3 Classroom Etiquette
Please be considerate of faculty who will be using a classroom after you: erase the board, be sure the furniture is in its original set up (there should be a picture in each room showing the layout), turn off the projector, raise the screen and pack up the overhead projector.
If you find broken furniture or non-functioning equipment or any other classroom issue that needs to be addressed, contact Kellie Nadeau in Academic Affairs at 802.860.2729 or knadeau@champlain.edu.
4.4.1 Email
Nearly all campus communication is done via e-mail, including contact with students, colleagues, announcements of important meetings, etc. We also recommend that you require your students to use their Champlain e-mail and to check it daily. All communication with students MUST be done through Champlain email - never via a personal or other employer account. If you have another e-mail account that you prefer to use, you can set up your Champlain e-mail to forward to it.
4.4.2 WebAdvisor
WebAdvisor gives students, faculty and staff access to our databases. Instructors utilize WebAdvisor for all scheduling, roster, and database needs that arise before, during and after the semester.
Faculty Information
Class Roster - This is your official class roster. This is updated immediately with all individual student add/drops during the first few weeks. You will not receive a paper copy.
Grading - This is where you will post midterm and final grades. The Registrar’s Office will send out instructions and deadline information via e-mail. It is crucial that you input your grades correctly and that you meet the grading deadlines. Note you need to enter both the term and type of grade - i.e. midterm or final. See the section in this manual on grades for the grade scale.
Search for Sections - A tool to find all instructors and which courses/sections they teach. Core faculty can use this to find out their cohort partners. Cohort partners each have the same section numbers for their course. For example, COR 110-03 is partnered with COR 115-03.
My Class Schedule - Lists all your courses/sections for an easy conversion to a calendar. This also lists your room assignments.
Student Profile - Input a student’s ID from the Class Roster to retrieve their academic information (adviser, year, major, contact information, etc.). However, it is much easier to see this information by bringing up your class roster and simply clicking on the student’s name.
FERPA - Where to find information on the Family Educational Rights and Privacy Act. Before talking with a parent or other outside individual you MUST check here to see if the student has signed a release and who is named in that release. If the person inquiring about the student is not listed, you are NOT permitted to release information. See the section on FERPA Guidelines.
Workday (employee information)
This new human resources program contains your personal information - contact information, address, etc. and the ability to update. You will also be able to see payroll information. The college organizational chart can also be accessed here.
4.4.3 Canvas - Learning Management System
Canvas is a web-based course management and collaboration portal that enables educators to manage course materials and to communicate quickly and effectively with their students. Canvas is a tool for storing course content, information and assignments; discussion boards; course communication tools; assessments; and access to faculty member accounts. Every course is automatically provided with a Canvas shell.
Canvas can function both as a complement to traditional courses and as a site for distance learning. Champlain College has integrated Canvas into the institutional practice in the event that the main campus would have to be shut down for a significant period of time (pandemic event, martial law, extreme weather emergency). For more information, click here.
Champlain’s Business Continuity policy (see section 8 in this manual) requires all faculty to post their syllabi and to engage in activity on Canvas.
4.4.4 Chalk & Wire/ePort
In the Resource Tab located on my.champlain.edu portal, you will find the link to open Eport Chalk&Wire. Chalk&Wire is an online portfolio used for institutional assessment of student progress during their four years at Champlain. Each student has an individual portfolio. Each core course has required assignments that are to be placed in EPort at prescribed times during the semester. You are then required to assess the assignment(s) based on the rubric within the portfolio. You will receive training and specific instructions about Eport before the beginning of the semester. For technical help, contact Ellen Zeman at (802) 651-5912 zeman@champlain.edu or e-mail eporthelp@champlain.edu. Check the adjunct space on Clearspace for helpful hints on helping your students work with Eport and for managing the assessment process.
4.4.5 Clearspace
Clearspace is an online database/network/server space where you can upload, download, or just view shared course materials that the faculty have deposited for all their teaching needs and interests. Therefore, Clearspace is a tool that may be helpful for finding a wide variety of content pertaining to your class. It is sortable by instructor, documents, class section, etc. for collaborative and instructional ideas during the semester. You can find shared documents, topical conversations between instructors, and a wealth of supplemental teaching materials from your faculty colleagues.
The web address for Clearspace is: https://share.champlain.edu/clearspace/login.jspa
See Appendix 2 for detailed instructions on accessing Clearspace. Help is also available online at may be found at http://www.champlain.edu/Documents/support_svcs/ClearspaceII_Workbook.pdf
The space for Core adjunct faculty is https://share.champlain.edu/clearspace/community/depdiv/core/adjunctinfo
4.5 Teaching Support
4.5.1 Champlain College Support Services Team
The Support Services Team is the consolidation of the former departments of Media Services and the Computer Help Desk. It provides a single point to access information related to computer and audio-visual needs. They can be contacted at 802.860.2710 or by email at ChampSupport@Champlain.edu. See http://www.champlain.edu/faculty-and-staff/campus-information/technical-support-fac and also see http://champsupport.wordpress.com/tutorials/ for a complete list of tutorials available from Support Services.
4.5.2 Laptop Carts
Laptop carts are available in most classroom buildings. Each cart contains 20 laptops and can be brought into the classroom for student exercises. In order to gain access to the carts, you must do the training located on the Support Services web site. Go to the Support Services Tutorial page at http://champsupport.wordpress.com/tutorials/ and select “Laptop Cart Training and Assessment.”
4.5.3 Shared Drives
The college maintains several shared drives on the campus server. Many college documents, as well as syllabi, are posted here. You will also have a personal space on a shared drive which you can use to store files and as a backup. For information on accessing these drives from on campus and from home, go to the Support Services site http://www.champlain.edu/support-services.html.
4.5.4 Center for Instructional Practice (CIP)
The Center for Instructional Practice (CIP) offers faculty both casual and structured opportunities for collaboration and instructional design. Faculty can make an appointment for one-on-one instructional design sessions with the Center Director (CIP@Champlain.edu or 802.751.5965). The Center reflects Champlain’s focus on excellence in teaching through reflective practice. Watch your email while classes are in session for Teaching Tips each week from the CIP.
4.6 Grades
4.6.1 Midterm Grades
In conjunction with frequent evaluations, mid-semester grades help students know their level of progress. Faculty members submit mid-semester grades for each student to the Registrar at the end of the 8th week of classes for all 15-week courses. Grades are to be submitted using the on-line grade entry process. These grades are internal only and do not appear on student transcripts.
S = Satisfactory, C- (70 or better)
U = Unsatisfactory but passing, D+, D or D- (60-69)
F = Failing (below 60)
See the College Catalog.
(Source: full-time Faculty Handbook, July 2015 edition.)
4.6.2 Final Grades
Final grade due dates are available on the list of deadlines circulated by the Registrar’s Office each semester. Grades are to be submitted using the on-line grade entry process. Champlain College uses the following scale:
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A = 93 and above
A- = 90 - 92
B+ = 87 - 89
B = 83 - 86
B- = 80 - 82
C+ = 77 - 79
C = 73 - 76
D+ = 67 - 69*
D = 63 - 66*
D- = 60 - 62*
F = below 60
*some individual majors have exceptions; contact your academic dean for information
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4.00
3.67
3.33
3.00
2.67
2.33
2.00
1.67
1.33
1.00
0.67
0.00
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4.7 Final Exam Schedules
Faculty must convene a class during the final testing period. Faculty will be notified by Email as to when and where the final exam schedule will be posted. Final examination information, by instructor and by subject, is listed on the College website each semester.
http://www.champlain.edu/current-students/academic-information/registrars-office/final-exam-schedule
4.8 Plagiarism Prevention
The College provides faculty with access to Turnitin.com, a service that allows you to upload student work and have it matched against an extensive database to check for plagiarism. You can also set up your class so that students upload work before they give it to you and thereby identify any questionable passages in their papers and learn from documentation errors.
You can access Turnitin.com from Faculty/Staff portal, using your regular user name and password if you’ve already set one up OR it will direct you through the process of setting up an account.
4.9 Evaluation of Instruction
Student evaluation of instructional effectiveness is obtained through administration of the IDEA evaluation form. Students rate their achievement on objectives that faculty identify as essential or important in the course. The IdeaCenter (http://www.theideacenter.org/) is a valuable source for faculty with guidance on identifying objectives as essential / important and on effective strategies for achieving objectives.
See http://www.champlain.edu/faculty-and-staff/academic-affairs/teaching-and-support-resources/policies-and-procedures for additional information.
The CIP can help you reap valuable information about your teaching and your students’ perceptions from your evaluations.
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