Finances

Tuition and payment is managed by the Office of Student Accounts at Champlain College. Our goal is to provide courteous, quality service and to support the educational goals of the College with the application of financial polices and procedures in an effective and efficient manner while adhering to federal policies governing the disbursement of federal financial aid to our students.

The Office of Student Accounts is located at Perry Hall in Room 140.

Failure to pay your account when due may result in a $100.00 to $250.00 late- payment fee and your suspension from classes, as well as withholding of grades, transcripts or degrees.

Refund Policy

Tuition: In case of voluntary withdrawal or dismissal from the College, a portion of the tuition may be refunded. The date this written withdrawal notification is received by the registrar, or the effective date, whichever is later, becomes the official withdrawal date and the basis for refund calculation.

Refunds - Federal Financial Aid: The responsibility for returning unearned Title IV aid is shared between Champlain College and you. It is allocated according to the portion of disbursed aid that could have been used to cover College charges and the portion that could have been disbursed directly to you once those charges are covered.

Champlain College will distribute unearned aid back to the Title IV programs, as specified by law. You will be billed for the amount that you owe to the Title IV programs, as well as for any amount due to the College as a result of Title IV aid that was returned that would have been used to cover College charges.

Students and parents should also be aware that under federal regulations, any refund due as a result of withdrawal from the College must first be applied to repayment of ineligible federal loans and grants. Any remaining credit is then refundable to the student. In compliance with these regulations, refunds would be applied in the following order:

1. William D. Ford Direct Unsubsidized Loans

2. Direct Subsidized Loans

3. Direct Parent PLUS Loans

4. Federal Perkins Loan

5. Federal Pell Grant

6. Federal SEOG Grant

7. State Grant

8. The student

Dining Hall: Dining hall charges for unused full weeks will be credited to students withdrawing from the College upon receipt of proper written notification by the Student Affairs Office and the surrender of the ID card to the Office of Student Accounts.

Residence Halls: Residence hall charges are incurred upon enrollment for the entire semester and create a personal liability to the College. A student is responsible for full payment of the residence hall charge for the semester, with no refunds or adjustments available if the student chooses to move off-campus. In the case of complete academic and residential withdrawal from the College, the student will be refunded or credited residence hall charges based upon the tuition refund schedule above.

Health Insurance: The health and accident insurance fee will be refunded or credited only upon presentation of written evidence on or before August 1, 2018 that the student already is covered by other insurance carriers. As evidence, the name of the insuring company, the policy or certificate number, and the name of the insured must be furnished through the College online insurance cancellation system. Information on cancellation will accompany the June bill, and the cancellation must be completed before a refund or credit is made.

General: All students and their parents or guardians should take particular note that tuition and room charges create a personal liability to the College. Students on scholarships and financial aid should be aware that, although the tuition and room charges are incurred upon enrollment, a student who withdraws at any point during the year is subject to a reduction in financial aid in accordance with the governing policies of the individual aid program. Thus, a scholarship or aid student who withdraws from the College before the scholarship or aid can be fully credited incurs personal liability for unpaid tuition, room and other related charges.

In addition, full-time students should be aware that a change to part-time status during the semester after the add/drop period will not result in a reduction of the semester’s tuition and fees. Before adding or dropping a course or registering for fewer than 12 credits, full-time students should consult with the Financial Aid & Financial Planning Office to determine the effect on their financial aid awards, and with the Student Accounts Office to determine the effect on their financial status at the College.

Title 38 USC Sec. 3679(e) Compliance Statement

Students utilizing Veterans Administration (VA) education benefits under Chapter 31 Vocational Rehabilitation and Employment or Chapter 33 Post-9/11 GI Bill® will provide proof of eligibility to the office of Veteran and Military Services upon enrollment at Champlain College.  The college will accept the following for proof of eligibility:

• A VA form 1905 signed by the veterans vocational rehabilitation counselor for Chapter 31 VR&E benefits
• A certificate of eligibility letter from the VA or a statement of benefits printed from the veterans ebenefits.va.gov account for Chapter 33 Post-9/11 GI Bill benefits

In the event that the Veterans Administration is delayed in providing payment for tuition and fees beyond established due dates Champlain College will not:

• Impose any penalties or late fees
• Deny students access to classes, libraries or school facilities
• Require students to provide alternate forms of payment for tuition

The office of Veteran and Military Services will coordinate with, and provide updates to, the office of Student Accounts on behalf of all students utilizing VA education benefits to ensure that no adverse financial actions are taken.