Finances

Tuition and payment is managed by the Office of Student Accounts at Champlain College. Our goal is to provide courteous, quality service and to support the educational goals of the College with the application of financial policies and procedures in an effective and efficient manner while adhering to federal policies governing the disbursement of federal financial aid to our students.

The Office of Student Accounts is located at Perry Hall in Room 140.

You and your parents or guardians are urged to read the section on the Champlain College website regarding Student Accounts that concerns your financial obligations to the College and payment due dates. Failure to pay your account when due may result in a late-payment fee of up to $250 and your suspension from classes, as well as withholding of grades, transcripts or degrees. 

Tuition Overload Fees

Students enrolled in more than 33 credit hours during the fall and spring semesters will be charged for each additional credit at the current per-credit-hour rate. Courses dropped after the add/drop period are calculated in total billable credit hours. 

Refund Policy

Tuition: In case of voluntary withdrawal or dismissal from the College, a portion of the tuition may be credited. Traditional, full-time students must notify the Registrar in writing of their intent to withdraw from the College. The date this written withdrawal notification is received by the Registrar, or the effective date, whichever is later, becomes the official withdrawal date and the basis for withdrawal calculation.

Refunds - Federal Financial Aid: The responsibility for returning unearned Title IV aid is shared between Champlain College and you.

Champlain College will distribute unearned aid back to the Title IV programs, as specified by law. You will be billed for the amount that you owe to the Title IV programs, as well as for any amount due to the College as a result of Title IV aid that was returned that would have been used to cover College charges.

Students and parents should also be aware that under federal regulations, any refund due as a result of withdrawal from the College must first be applied to repayment of unearned federal loans and grants. Any remaining credit is then refundable to the student. In compliance with these regulations, refunds would be applied in the following order:

1.    Federal Direct Unsubsidized Loans

2.    Federal Direct Subsidized Loans

3.    Federal Direct Parent PLUS Loans

4.    Federal Perkins Loan

5.    Federal Pell Grant

6.    Federal SEOG Grant

7.    State Grant

8.    The student

Dining Hall: Dining hall charges are incurred upon enrollment for the entire semester and create a personal liability to the College. A student is responsible for full payment of the dining hall charge for the semester, with no refunds or adjustments available if the student chooses to move off-campus or to a residence hall on-campus that does not require a meal plan. In the case of complete academic and residential withdrawal from the College, the student will be credited dining hall charges based upon the dining hall refund schedule above. Students and families should pay particular attention to the fact that Commuter Meal Plans and Flex dining dollars roll over from Fall to Spring semester, but are not refundable if unused at the end of the academic year or withdrawal from the College.

Residence Halls: Residence hall charges are incurred upon enrollment for the entire semester and create a personal liability to the College. A student is responsible for full payment of the residence hall charge for the semester, with no refunds or adjustments available if the student chooses to move off-campus. In the case of complete academic and residential withdrawal from the College, the student will be credited residence hall charges based upon the residence hall refund schedule above.

Course Audits: A student may change a course from “credit” to “audit” only during the first 10 days of a semester. Students should be aware that such change will not result in an adjustment in tuition or fees. However, students changing from audit to credit during the 10-day change period will be billed at the full tuition rate.

Health Insurance: All full-time students are required to have health insurance. The College charges all students for this insurance in the fall semester, and will only be removed upon completion of an online waiver. The student health insurance fee will be credited only upon presentation of written evidence on or before August 1, 2023 that the student is already covered by other insurance carriers. As evidence, the name of the insuring company, the policy or certificate number, and the name of the insured must be furnished through the College online insurance cancellation system. Information on cancellation will accompany the Fall billing statement, and the cancellation must be completed before a credit is made. More details can be found on our website here.

General: All students and their parents or guardians should take particular note that tuition and room charges create a personal liability to the College. Students on scholarships and financial aid should be aware that, although the tuition and room charges are incurred upon enrollment, a student who withdraws at any point during the year is subject to a reduction in financial aid in accordance with the governing policies of the individual aid program. Thus, a scholarship or aid student who withdraws from the College before the scholarship or aid can be fully credited incurs personal liability for unpaid tuition, room and other related charges.

In addition, full-time students should be aware that a change to part-time status during the semester after the add/drop period will not result in a reduction of the semester’s tuition and fees. Before adding or dropping a course or registering for fewer than 12 credits, full-time students should consult with the Financial Aid Office to determine the effect on their financial aid awards, and with the Student Accounts Office to determine the effect on their financial status at the College.

Title 38 USC Sec. 3679(e) Compliance Statement

Students utilizing Veterans Administration (VA) education benefits under Chapter 31 Vocational Rehabilitation and Employment or Chapter 33 Post-9/11 GI Bill® will provide proof of eligibility to the office of Veteran and Military Services upon enrollment at Champlain College.  The college will accept the following for proof of eligibility:

• A VA form 1905 signed by the veterans vocational rehabilitation counselor for Chapter 31 VR&E benefits

• A certificate of eligibility letter from the VA or a statement of benefits printed from the veterans ebenefits.va.gov account for Chapter 33 Post-9/11 GI Bill®  benefits

In the event that the Veterans Administration is delayed in providing payment for tuition and fees beyond established due dates Champlain College will not:

• Impose any penalties or late fees

• Deny students access to classes, libraries or school facilities

• Require students to provide alternate forms of payment for tuition

The office of Veteran and Military Services will coordinate with, and provide updates to, the office of Student Accounts on behalf of all students utilizing VA education benefits to ensure that no adverse financial actions are taken. 

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at https://www.benefits.va.gov/gibill.