Academic Information and Policies

Academic Grievance Policy & Procedure

Academic grievancaes arising in Champlain College Online courses are to be handled initially between the student and the faculty member teaching the course involved. Students with academic grievances may use the Academic Grievance Policy and Process below.

SCOPE AND PURPOSE

The purpose of this policy is to provide Champlain College Graduate students the opportunity for additional review of the facts pertaining to an academic decision affecting them. The process is designed to provide objective and fair treatment of both students and faculty and to resolve disputes in a timely manner. Concerns related to bias or harassment should be addressed through the Discrimination and Harassment Complaint Procedure.

An academic grievance is a claim that a specific academic decision or action that affects the student’s course status has violated published policies or procedures. Grade disputes are addressed through the Grade Appeal Policy.

RESOLUTION PROCESS

1. A student who believes that they have been aggrieved must first attempt to seek a resolution with the faculty member involved in the dispute.
2. Disputes that are not resolved directly between the parties involved may be brought to the appropriate Graduate program director. The program director will seek to reach a resolution between the parties.
3. If the matter is not resolved, then the student may choose to seek recourse through the Office of the Vice President for Online Education or the Dean of the Division of Education & Human Studies to begin the formal resolution process.

Academic Honors and Awards

Because of the compressed grading scale and higher academic standards that apply to students in master’s level programs, term-based honors and Latin Honors distinctions apply only to undergraduate students.

Academic Honesty

Introduction

In addition to skills and knowledge, Champlain College aims to teach students appropriate ethical and professional standards of conduct. The Academic Honesty Policy exists to inform students and faculty of their obligations in upholding the highest standards of professional and ethical integrity. All student academic work is subject to the Academic Honesty Policy.

It is the student’s responsibility to understand and comply with this academic honesty policy as well as to ensure that any assigned work conform to a strict standard of academic honesty. Academic honesty entails creating original assignments, using one’s own words, and when using the words and ideas of others, including those generated by any form of artificial intelligence, documenting those sources using the attribution method specified in the course syllabus.

Any attempt to deceive a faculty member or to help another student to do so will be considered a violation of this standard. Note that even if the intent was not to overtly deceive, work submitted without proper attribution of sources could be considered in violation of this policy.  

Instructor’s Intended Purpose

The student’s work must match the instructor’s intended purpose for an assignment. While the instructor will establish the intent of an assignment, each student must clarify outstanding questions of that intent for a given assignment. It is the responsibility of the student to understand and follow the intent articulated by the instructor. For example:

• If an assignment is intended to be strictly confined to work generated solely by the student, e.g. a research paper or individual presentation, then expropriation presented as the student’s own work is a violation of the Academic Honesty Policy. 

• Representing AI-generated work as one’s own. 

• The student is expected to follow accepted academic protocol, as defined by the instructor, in citation referencing.

• If an assignment is intended for the student to carry out an original empirical study, then falsification or fabrication of data or presentation of data collected by someone else is a violation of the Academic Honesty Policy.

• If an assignment is intended to involve the participation of multiple students, the student will be expected to follow the parameters established by the instructor regarding individual versus group contributions to any work products. It is the responsibility of each student in the group to understand and follow the intent articulated by the instructor. Work which strays from that intent or is done by another individual or individuals in the group and claimed as a particular student’s own work or contribution to group work is a violation of the Academic Honesty Policy.

• If an assignment consists of building upon or mimicking a work, then the student will be expected to follow the parameters established by the instructor for that assignment. While it is expected that the student will clearly isolate the work he or she did from what already existed, this is up to the discretion of the instructor.

• If an assignment consists of a pastiche of other copyrighted works, where the student exercises their fair-use rights, the instructor may allow the student to use expropriated and appropriated work for credit.

• Allowing someone else to log in to your account and to post to the discussion is a violation of the Academic Honesty Policy.

Unauthorized Assistance

The student may not give or get any unauthorized assistance in the preparation of any work. Group-work contexts often need extra clarification. For example, sharing work without explicit authorization to do so is a violation of the Academic Honesty Policy. Students in doubt about the instructor’s expectations should seek clarification, or assume that the work must be completed individually.

Online submission of, or placing one’s name on, any course document, including class discussion posts is confirmation that the student has not received or given inappropriate assistance in completing it and that the student has complied with the Academic Honesty Policy in that work. Contributing to or obtaining material from an online assignment repository is considered a violation of the academic honesty policy that can result in disciplinary action.

Authorship

The student must clearly establish authorship of a work. Referenced work must be clearly documented, cited, and attributed, regardless of media or distribution. Adequate documentation must articulate the resources, and even sources of inspiration, directly employed in the creation of a work. Even in the case of work licensed as public domain or Copyright, (See: http://creativecommons.org/) both Faculty and the student must provide attribution of that work in order to uphold the standards of intent and authorship. Professional and Academic practice provides guidance about how to properly cite, reference, and attribute the intellectual property of others. 

Declaration

Online submission of, or placing one’s name on, an exam, assignment, or any course document is a statement of academic honor that the student has not received or given inappropriate assistance in completing it and that the student has complied with the Academic Honesty Policy in that work. Contributing to or obtaining material from an online assignment repository is considered a violation of academic honesty that can result in disciplinary action.

Documentation

In essence, the Academic Honesty Policy poses the following questions to all students:

• Who authored the work?

• Has the student given or accepted unauthorized assistance in the preparation of the work?

• Has the student successfully isolated his or her own authorship in the work?

• Has the student clearly documented his or her own authorship?

• Has the student met the instructor’s intended purpose for the assignment?

On each assignment, students are expected to isolate their authorship. This means that the Faculty member can precisely identify the student’s work. Documentation should embrace direct references, indirect references and background resources as required by the instructor. The Academic Honesty Policy requires the student to declare and document authorship.

Consequences

Any violation of the Academic Honesty Policy, as determined by the instructor, may result in sanctions. The instructor may also impose a sanction on the student that varies depending upon the instructor’s evaluation of the nature and gravity of the offense.

Possible sanctions from the instructor include but are not limited to, the following:

1. Requiring the student to redo the assignment;

2. Requiring the student to complete another assignment;

3. Assigning a grade of zero to the assignment;

4. Assigning a final grade of “F” for the course.

A student may appeal these decisions by following the Academic Grievance Policy. In addition to course-based penalties, students may be subject to additional sanctions at the college level, particularly offenses considered egregious. For students who are repeat offenders, additional sanctions may be required as a result of the College’s Conduct Review Process for conduct that violates both this policy and the standard described in section 2 of the College’s Standard of Conduct.

Academic Standing Policy

A matriculated graduate student who has attempted six (6) credits and has a cumulative GPA (CGPA) below 3.0 will be subject to dismissal.

At the end of each semester, the Registrar’s Office, in conjunction with the Chief Learning Officer, will conduct an academic review of all matriculated students. This review is to ensure that students are meeting academic expectations and are on a continued path to graduation. The review can result in the following statuses: Academic Recovery or Academic Dismissal. These academic statuses are at the discretion of the College and will be applied to records accordingly.

Academic Dismissal

Students who fail to achieve a cumulative GPA of 3.0 after attempting 6 credits will be subject to dismissal.  Academically dismissed students may not take courses at Champlain College as a non-matriculated student.

Academic Recovery

Students who are eligible for Academic Dismissal, per the academic catalog policy, may be placed on Academic Recovery and be allowed to remain enrolled for the upcoming semester. A letter of Academic Recovery status will articulate the conditions that must be met during the next semester. If conditions are not met, the student may again be eligible for dismissal.

 Academic Renewal

Under certain circumstances, unsatisfactory academic renewal may allow for course grades to be excluded from the calculation of the student’s cumulative GPA. The following conditions apply to the Academic Renewal policy as a whole:

1. Academic Renewal will be granted only once.

2. The student must request, and be considered for, Academic Renewal at time of change of major or when re-entering the institution.

3. All courses and grades will appear on the student’s transcript with the addition of a code indicating Academic Renewal where appropriate

4. Academic Renewal will not be used to alter a student’s record for financial aid qualifications, scholarships or other purposes not outlined below

5. Only the Registrar’s Office, in consultation with the Chief Online Learning Officer, or designee, as appropriate, will make the change to the student’s record

6. This decision applies only to academic status and there may be additional financial aid implications

Students who are returning to Champlain may be eligible to have course grades eliminated from their cumulative GPA calculation using the following criteria:

1. The student has not attended Champlain College during the past three years and has been readmitted to a degree program

2. All courses in which a student earned lower than a “B” are eligible for renewal. The student must retain grades from any course in which they earned a “B” or better.

3. If a readmitted student was previously academically dismissed or on academic or conditional probation status, the College reserves the right to require the student to demonstrate academic success prior to granting Academic Renewal.

Current students who have chosen to change majors may be eligible to have course grades excluded from their cumulative GPA calculation. The following conditions must apply:

1. The student must request that Academic Renewal be applied at the time of the change of major.

2. All courses in which a student earned lower than a “B” are eligible for renewal. The student must retain grades from any course in which they earned a “B” or better.

3. All courses not retained will no longer be used in the calculation of the student’s overall cumulative GPA or graduation credits

4. The student must stay enrolled in the new major. If the student elects to change back to the original major, the Academic Renewal will be reversed

Attendance and Course Participation

Participation in online classes is defined as engaging in academically-related course activities through the submission of assignments, discussion posts, or communication with the instructor about course-specific academic matters.                                              

Champlain College requires students to demonstrate course participation by the day that the Student Accounts Office initiates the enrollment verification process. If a student does not participate before enrollment verification is initiated, the student will be administratively removed from the course(s) and their financial aid adjusted accordingly.

Every Champlain College course syllabus includes expectations for additional course-specific participation policies.

Audit Policy

Graduate courses may not be audited.

Certificate Requirements

To be eligible for a graduate certificate, the student must meet the following requirements:

1. Satisfactorily complete all requirements for the certificate selected.

2. Earn at least three-quarters of the certificate’s credits at Champlain College.

3. Achieve an overall cumulative grade point average of at least 3.0 in courses completed at Champlain College.

Students pursuing both a certificate program and a degree program must work with their Academic Advisor to add the certificate to their program of study and must be active in the certificate program for one semester before completing the credential.  Students are not guaranteed to complete both programs on the same timeline.

Change of Program

Requests for graduate program change will be reviewed by the academic advisor. Final approval rests with the Chief Learning Officer or designee.

Drop/Add: Changes in Courses or Schedules

During the first 3 days of an 8-week term students may add courses or switch to a different course or course section without any academic implications. 

A student may drop a course within the first five days without a resultant W grade on their transcript. Any dropped courses after the first five days will result in a W grade on the student’s transcript. Implications may still apply. 

A graduate student enrolled 6 or more credit hours per semester is considered full-time. Schedule changes, especially from one accelerated term to another, may impact students’ full or part-time status and have financial ramifications. Students considering changes that affect their enrollment status should first check with the Financial Aid Office to determine the effect of such changes on aid eligibility. 

Class-Related Behavior

Champlain College seeks to maintain a civil and respectful online learning environment that facilitates effective teaching and learning. The College’s definition of class-related behavior includes, but is not limited to, electronic communication such as email, video conference, telephone meetings, and activities in Canvas (or other platforms) related to each course.

Examples of inappropriate, disruptive class-related behavior include, but are not limited to, the following:

• Using abusive language or epithets directed towards other persons or groups of people;

• Posting inappropriate online posts that directly or indirectly impact other students’ learning and contribute to an inhospitable learning environment.

• Refusing to comply with the directions of the faculty member.

• Publically challenging the faculty member’s or classmate’s credibility.

Under the authority of this Class-Related Behavior Policy, an instructor may use their discretion to delete inappropriate posts. Continued inappropriate conduct or safety violations may be grounds for dismissal from the course in question for the remainder of the semester. If a faculty member determines that a student should be dismissed from a class for the remainder of the semester with a failing grade due to their class-related behavior, the faculty member will provide to the student a written notice of that decision, which shall include a statement that the student may appeal the decision through the Academic Grievance Procedure.

Continued inappropriate conduct may result in the student being reported to the appropriate program director on a Student Code of Conduct violation.

Credit Hour

Champlain College is responsible for regulating and maintaining standards related to the awarding of credit hours for student work consistent with national standards.  The College operates on the semester credit system using the standard Carnegie unit of 750 minutes of instruction per credit hour (2,250 minutes of instruction for a standard, three-hour course).

• One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester.

At least an equivalent amount of work as outlined above for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Course Load

To be considered full-time, a master’s level student must enroll in at least 6 credit hours per 15-week semester. Students making changes that affect their full-time status should first check with the Financial Aid Office to determine the effect of such changes on aid eligibility.

Course Waivers and Course Substitutions

Graduate students seeking substitutions for required courses must work with their academic advisor to determine if a substitution request is appropriate. Each course substitution must ultimately be authorized by the Program Director of the student’s degree program.

Course Withdrawal

It is the student’s responsibility to officially withdraw from a course. Students wishing to withdraw must complete and submit the Course Withdrawal Form.. The form is accessible online, through the Registrar’s Office, or the form may be received from the student’s academic advisor. The withdrawal becomes effective as of the date of submission on the course withdrawal form. Failure to formally withdraw from a course may result in failing grades, reduction in financial aid and academic dismissal from the College. Deadlines for withdrawing are strictly enforced. Please see the Course Withdrawal Deadlines Policy in this catalog.

Student’s may withdraw from a 7-week course through the 5th week of the term and receive a grade of “W,” which is not calculated in the GPA. Student’s may withdraw from an 8-week course through the 6th week and receive a grade of “W,” also not calculated in the GPA. Course withdrawal is not permitted after these deadlines.

There are instances in which the College may administratively withdraw a student. These include, but are not limited to, students removed from courses due to lack of attendance before enrollment verification initiation, violations of the College’s Standard of Conduct or Class-Related Behavior Policy. Students removed for disciplinary reasons will have a grade of W assigned and will need to retake the course if it is a program requirement.

Course Withdrawal without Academic Penalty

Credit Hour

Champlain College is responsible for regulating and maintaining standards related to the awarding of credit hours for student work consistent with national standards.  The College operates on the semester credit system using the standard Carnegie unit of 750 minutes of instruction per credit hour (2,250 minutes of instruction for a standard, three-hour course).

• One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester.

At least an equivalent amount of work as outlined above for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.  

Cumulative Grade Point Average (CGPA)

A student’s CGPA is calculated by multiplying the credit hours for each course by the grade point per credit hour of that course as determined by the final grade. For example, a 3-credit-hour course in which a student receives a “B” (3.0 grade points per credit hour) will equal 9.0 grade points for that course. The cumulative grade point average will then equal the total grade points divided by the total number of credit hours. Grades earned in transferred courses are not used in CGPA calculations.

Curriculum Changes

The College reserves the right to adjust the curriculum and course content whenever such adjustments are academically appropriate and approved by the administration. The curriculum requirements in effect during the catalog year in which the student enters will remain in effect for that student unless the changes have no material effect on the student’s graduation date or the student wishes to pursue a more recent set of requirements.

Degree Requirements - Master’s

Grade Change Policy and Procedure

Grades submitted to the Registrar’s Office are final unless an official grade change is requested for one of the following reasons:

• To correct an error in final grade recording;

• To replace a grade of Incomplete with a letter grade;

• To address the outcome of a student grade appeal through the appropriate processes outlined below.

GRADE CORRECTIONS 

The Registrar’s Office is responsible for making corrections to final course grades reported in error. The faculty member should request approval for the grade change from the Program Director or Chair of the course, who then researches and confirms the rationale for the grade change request before sending it to the Chief Learning Officer for CCO, or designee, and the Registrar for their approval. 

INCOMPLETE GRADE CHANGES

In the case of replacing a grade of Incomplete with a letter grade, faculty should make the grade change request directly to the Registrar. 

GRADE APPEALS

Champlain College Online Faculty are responsible for making professional judgments about the quality of students’ course work and their progress toward meeting course learning objectives. Faculty members apply their subject matter expertise in their assessment of students’ submitted work and post grades in accordance with assignment criteria. Students are encouraged to ask their instructor when they have questions about grades and grading processes.The process below outlines the steps that students may take if they feel there is a need to review the assessment of their submitted coursework or application of grading criteria and/or accuracy of a reported grade.

Step I. Faculty Member

Students should contact their instructors directly with any questions about an assignment or final course grade. CCO encourages students and faculty members to work together to resolve any grade disputes. 

1. If the student is disputing a grade, they must contact the faculty member in writing as soon as possible after the grade has posted in the Learning Management System.

2. After reviewing the assignment evaluation process (i.e., application of grading criteria, rubric calculation), if the faculty member concludes that an adjustment to the grade is warranted, they may change an assignment grade and notify the student.  

• If the assignment grade in question impacts a final course grade that has already been reported to the Registrar’s Office the grade change request procedure described above is followed.

*Note that review of a grade may result in a grade lower than the assignment or course grade assigned.

3. If the faculty member concludes that a grade adjustment is not warranted, they will advise the student of their decision and how they reached it in writing within 5 calendar days of the student initiating the conversation, providing a copy to the Program Director or Chair responsible for the course. If the student is not satisfied with the decision, they may proceed to Step II. 

Step II. Program Director or Chair

1. After discussing the situation with their academic advisor, if the student wishes to appeal the faculty member’s decision, or if the faculty member did not respond to the student, the Program Director of Chair will review the details of the dispute.  *Note that if the Program Director or Chair is the instructor of the course, the appeal is directed to the Chief Learning Officer for CCO.

2. As described in Part I, the student should clearly and fully describe specific reasons for appealing the grade and include all relevant supporting documentation. The Program Director or Chair may request that the student or faculty member provide additional information as needed. 

3. Within 5 days of receiving all documentation, the Program Director or Chair will review the appeal and respond by either:

   • Providing the student a final written decision that there is not adequate reason to reconsider the grade, or

   • Requesting in writing that the faculty member reconsider the grade. The Program Director or Chair may not change the grade, but the instructor may do so after discussing matters with the Program Director or Chair.

   • If, after discussing matters with the Program Director or Chair, the faculty member changes the student grade, they will notify the student of the change.  *Note: If the faculty member is no longer teaching for CCO or if they are not reachable, the Program Director or Chair will assume responsibility for grade adjustment decisions.

4. Instructors may make any assignment grade changes they deem appropriate; assignment grade changes resulting in the change of a final grade will follow the procedure described above in Grade Corrections.

Grades - Term or Semester

At the end of each term, faculty members submit to the Registrar a final grade for each student.

*Courses in which students earn less than a 2.0 will not be considered for completion of the master’s degree program.

Commencement & Hooding

Champlain College degrees are conferred in August, December and May. The College holds one commencement ceremony per year, in May, for all graduates. Master’s degree candidates who have completed all their degree requirements may participate in, and will receive their hoods and diplomas at the Commencement ceremony. Master’s students are eligible to participate as non-graduating participants in the Hooding and Commencement ceremony if they meet the following conditions:

1.  Are within three credits of meeting all program requirements,

2.  Have a CGPA of 3.0 or higher

Students who wish to participate in the commencement ceremony as non-graduating participants must have a plan to complete the degree within two semesters. This plan must be filed with and approved by the Registrar.

It should be noted that whereas both graduates and non-graduating participants are listed by name and hometown in the graduation program, non-graduating participants are ineligible to receive their diploma or have their name listed in local media until they have successfully completed their remaining academic requirements.

Diploma Name

On the graduation application, each student has the opportunity to write their name as they would like it to appear on the diploma. The College reserves the right to approve all diploma name requests.

Posthumous Degree Policy

Champlain College may award a graduate  degree posthumously in recognition of a student’s work and satisfactory progress toward the degree at the time of death.

A graduate degree may be awarded posthumously if:

1. At the time of death, the student was enrolled in courses required for completion of the degree or nearing completion of work required for award of the degree;

2. The student was in good academic standing ;

3. A favorable recommendation for award of the degree is made by the Program Director;

4. The Chief Learning Officer approves the recommendation to award the degree.

Incomplete Work

At the discretion of the instructor, and with the final approval of the Chief Learning Officer (CLO) or designee, an interim grade of incomplete may be assigned for a course in which the student has met the following criteria:

1. Completed a major portion of the course with a passing grade on completed work at the time the request is made;

2. Been unable to complete course requirements before the end of the term because of documented illness or serious circumstance beyond the student’s control;

3. Obtained agreement from the instructor and arranged for resolution of the incomplete grade.

The following procedures apply:

1. The request must be made using the electronic Request for Incomplete Form (and any supporting information) by the instructor, on behalf of the student to the appropriate Program Director before Wednesday of Week 7 of an 8-week course.

2. The Program Director or Chair then requests approval from the CLO

3. If an incomplete is approved by the CLO or designee, the instructor will outline the remaining coursework and establish a timeline for completion.  The deadline should be as soon as possible, but no later than the end of the fourth week after the end of an 8-week or 7-week course.

4. When the required work is complete, the student must notify the instructor. When the required work has been evaluated, the instructor will request from the registrar that the earned grade permanently replace the “I” grade on the transcript. If the work is not completed within the established time frame, the instructor will request to the registrar that a grade of “F” permanently replace the I on the transcript, regardless of what the earned grade would have been had the incomplete not been granted.

5. The student is responsible for making sure that the faculty member receives all required coursework according to the established timeline.

Military Credit

Champlain College grants credit for military education following the guidelines issued by the American Council on Education.

Legal Name Change

Students who petition to change their Legal Name on their academic record (such as transcript), must complete a form and present legal documentation of the name change. 

Note, this is different from Chosen Name, which Champlain College allows students to use while enrolled at the College. Please visit this webpage for more information on name change requests.

Non-matriculated Students

A maximum of 6 credits may be completed by students who enroll with non-matriculated (non-degree) status.  To enroll as a non-degree student, a person must not already be enrolled in a program at Champlain College, and a short application must be completed.  If program or courses requested require prerequisites, proof of prerequisite knowledge will be requested.

Continuing beyond 6 credits requires application and acceptance into a degree or certificate program. Students seeking matriculated status must be admitted to the College through the appropriate Champlain admission office. 

Credit-based tuition and institutional policies for non-degree students are the same as those for degree-seeking students.  Enrolling as a non-matriculated student does not guarantee access to all campus services. Academic achievement in courses taken as a non-degree student does not guarantee admission to the institution.  

Program Completion

• Graduate Degree students must complete all program requirements within six years of beginning classes, unless otherwise noted.

• Graduate Certificate students must complete all program requirements within three years of beginning classes, unless otherwise noted.

• A Graduate program may have a specific time requirement for completion of the degree that will take precedence over the above standard timelines.

• In the event of the discontinuance of a program, a reasonable schedule for degree completion will be developed mutually by the student and Program Director.

Reenrollment and Readmission to Champlain College

Students in good academic standing who withdraw or are withdrawn from the College for having missed two consecutive semesters will be required to submit a formal application for re-admission. Upon readmission, the student’s academic requirements are those required for the most current catalog year.

Students on academic probation who have missed two consecutive semesters of classes or who have been academically dismissed, are required to submit a formal appeal to the Chief Learning Officers in order to be reinstated. If the appeal is approved, the student’s academic requirements will be those required for the original catalog year under which the student began their studies, provided the program is still active. Additional conditions may apply to those reinstated following academic probation or dismissal.

Students who have been academically dismissed are required to submit a formal appeal to request reinstatement to the Chief Online Learning Officer or designee as part of their application. If the appeal is approved, the student’s academic requirements will be those required for the original catalog year under which the student began their studies, provided the program is still active. Additional conditions may apply to those reinstated in order to meet GPA requirements.

Due to rapid advancements in certain fields of study, credit for courses taken prior to the catalog year to which the re-admitted student is matriculating may need to be re-taken, at the Program Director’s discretion.

Retaking Courses

A student can re-take no more than two courses throughout the program, and can re-take any given course only once. Course withdrawals that result in a “W” grade are counted as attempts. Students may not repeat the course simply to improve a grade if a more advanced course in the sequence has already been completed. Credit for the course will be granted only once (unless otherwise specified), and the most recent grade received will be counted toward the CGPA.  All grades received for a course will remain on the transcript, even though only the most recent will be used in the calculation of the CGPA. 

If a student fails three courses, that student is subject to dismissal. Any final grade below a “C” is unacceptable and the course must be re-taken. 

Technology Lab and Studio Usage on Campus

All Champlain College technology labs and studios have specific rules defining usage and a code of conduct. Some labs and studios may have additional protocols that must be followed based on usage. All Champlain College students using these facilities are required to follow this policy and accept its terms upon entry to the lab. This policy is posted publicly in each lab, and can be found under Student Resources and Policies in Canvas.

Failure to adhere to the usage terms and code of conduct may result in disciplinary action, which could include loss of access to campus technology labs.

Usage

1. While a class is in session, students who are not members of that class may not use a technology lab or studio without permission from faculty.
2. Classwork takes priority in campus technology labs and studios at all times. Students not engaged in class related work must yield their seat to those needing the computer/technology for homework if no others are available.
3. No food is allowed in the technology labs and studios. Beverages are allowed in containers with closeable lids.
4. All students using a technology lab or studio after 8:30PM and any time on weekends must have a working campus ID proving they have been authorized to use the space.
5. No student shall admit another student to a campus technology lab or studio that does not have authorized access via his/her student ID.
6. During unmonitored times, the door to the technology lab or studio must remain closed and locked.
7. Students are not allowed to use the podium and/or projection system without consent from a faculty member.
8. All students must wear headphones when listening to personal audio, or when working with audio that may disrupt the working environment for others.
9. All students must be courteous to other users in the technology labs and studios. Please avoid loud disruptive behavior, and profanity.
10. All students using a technology lab or studio are responsible for maintaining a safe, productive, and inclusive working environment for all.

Hardware and Software

1. All students must adhere to the User Agreement License of all software and files used in campus technology labs.
2. All students are responsible for logging off the system before leaving to protect their accounts.
3. Students must have prior authorization from faculty or Information Systems staff in order to upload and/or install any software files, add anything to the program launcher, or remove or relocate any software or desktop shortcuts.
4. Students must backup/save all of their files onto removable media or an external repository. Campus computers may not be used as storage devices.
5. If problems arise, email champsupport@champlain.edu. Include the computer number, a detailed description of the problem, and the date and time the problem occurred. Do not attempt to correct technical or facility problems yourself.
6. Do not remove any lab or studio equipment, hardware, software, or peripherals from the lab or studio without consent of faculty and Information Systems staff.

Transcripts

An official transcript is a complete representation of a student’s academic record and cannot be changed. It includes all courses attempted at Champlain College, including those withdrawn from and those repeated. It also includes a summary of all transfer credits accepted by Champlain College.

An official transcript is one that has been received directly from Champlain College. Official transcripts are printed on official transcript paper. It must bear the embossed college seal, date and the Registrar’s signature. Electronic transcripts are considered official if delivered securely. 

Transfer of Credits

Transfer credits from accredited institutions of higher education are accepted based on equivalency of course content and learning outcomes to meet degree requirements. The grade must be “B” (3.0) or better. 

Graduate level transfer is awarded on a strictly limited basis; credits awarded for experiential or non-collegiate learning may not exceed 25% for credentials between 12 and 30 credits

When necessary, students may be requested to provide course descriptions, course outcomes, and syllabi to assist in the evaluation of credit. Judgment of transfer course equivalency is based on criteria provided by the appropriate academic division, and judgments are made at the College’s discretion. 

Credit hours for transferred courses are given full value, but grades are not transferred to a student’s Champlain College permanent record and do not become part of a student’s cumulative grade point average (CGPA) at Champlain College.

Due to rapid advancements in certain fields of study, credit for courses taken prior to the catalog year the student is matriculating to may need to be re-taken, at the Program Director’s discretion.

Withdrawal from College

It is the student’s responsibility to officially withdraw from the College.  Any student withdrawing from the College begins the process by working with their academic advisor. The withdrawal date recorded on the student’s official College record will be determined by the Registrar when the requested withdrawal is received. 

Failure to formally withdraw may result in failing grades, reduction in financial aid and academic dismissal from the College.  A student should contact the Office of Financial Aid and the Student Accounts Office to discuss how a withdrawal may impact current and future semester charges and aid. 

Additionally, the College reserves the right to administratively withdraw any student for academic, safety or disciplinary reasons.  Any student who stops attending all their classes may be administratively withdrawn from the College with or without the student’s consent. If a student wishes to contest the College’s initiation of an administrative withdrawal that is for more than a temporary period, the College will provide an appeal opportunity.