Finances

You and your parents or guardians are urged to read the section on the Champlain College Web site http://www.champlain.edu/current-students/financial-aid-and-student-accounts/student-accounts-and-payment-options that concerns your financial obligations to the College and payment due dates. Failure to pay your account when due may result in a $100.00 to $250.00 late- payment fee and your suspension from classes, as well as withholding of grades, transcripts or degrees. 

Tuition Overload Fees

 Students enrolled in more than 33 credit hours during the fall and spring semesters will be charged for each additional credit at the current per-credit-hour rate. Courses dropped after the add/drop period are calculated in total billable credit hours.

Refund Policy

 Tuition: In case of voluntary withdrawal or dismissal from the College, a portion of the tuition may be refunded. Traditional, full-time students must notify the registrar in writing of their intent to withdraw from the College. The date this written withdrawal notification is received by the registrar, or the effective date, whichever is later, becomes the official withdrawal date and the basis for refund calculation. Such refunds, assuming that all financial obligations for the semester have been met, will be computed on the following basis:

Refunds – Federal Financial Aid: The responsibility for returning unearned Title IV aid is shared between Champlain College and you. It is allocated according to the portion of disbursed aid that could have been used to cover College charges and the portion that could have been disbursed directly to you once those charges are covered.

Champlain College will distribute unearned aid back to the Title IV programs, as specified by law. You will be billed for the amount that you owe to the Title IV programs, as well as for any amount due to the College as a result of Title IV aid that was returned that would have been used to cover College charges.

Students and parents should also be aware that under federal regulations, any refund due as a result of withdrawal from the College must first be applied to repayment of ineligible federal loans and grants. Any remaining credit is then refundable to the student. In compliance with these regulations, refunds would be applied in the following order:

1.        William D. Ford Direct Unsubsidized Loans

2.        Direct Subsidized Loans

3.        Direct Parent PLUS Loans

4.        Federal Perkins Loan

5.        Federal Pell Grant

6.        Federal SEOG Grant

7.        State Grant

8.        The student

Dining Hall: Dining hall charges for unused full weeks will be credited to students withdrawing from the College upon receipt of proper written notification by the Student Life Office and the surrender of the ID card to the Student Accounts Office.

Residence Halls: Residence hall charges are incurred upon enrollment for the entire semester and create a personal liability to the College. A student is responsible for full payment of the residence hall charge for the semester, with
no refunds or adjustments available if the student chooses to move off-campus. In the case of complete academic and residential withdrawal from the College, the student will be refunded or credited residence hall charges based upon the tuition refund schedule above.

Course Audits: A student may change a course from credit to audit only during the first 10 days of a semester. Students should be aware that such change will not result in an adjustment in tuition or fees. However, students changing from audit to credit during the 10-day change period will be billed at the full tuition rate.

Health Insurance: The health and accident insurance fee will be refunded or credited only upon presentation of written evidence on or before August 27,  2012 that the student already is covered by other insurance carriers. As evidence, the name of the insuring company, the policy or certificate number, and the name of the insured must be furnished through the College online insurance cancellation system. Information on cancellation will accompany the June bill, and the cancellation must be completed before a refund or credit is made.

General: All students and their parents or guardians should take particular note that tuition and room charges create a personal liability to the College. Students on scholarships and financial aid should be aware that, although the tuition and room charges are incurred upon enrollment, a student who withdraws at any point during the year is subject to a reduction in financial aid in accordance with the governing policies of the individual aid program. Thus, a scholarship or aid student who withdraws from the College before the scholarship or aid can be fully credited incurs personal liability for unpaid tuition, room and other related charges.

In addition, full-time students should be aware that a change to part-time status during the semester after the add/drop period will not result in a reduction of the semester’s tuition and fees. Before adding or dropping a course or registering for fewer than 12 credits, full-time students should consult with the Financial Aid & Financial Planning Office to determine the effect on their financial aid awards, and with the Student Accounts Office to determine the effect on their financial status at the College.

Credit Card Payment Policy

Before an individual or entity (such as a department, group or organization) may accept credit cards as a form of payment for a college-related activity, or access the college’s computer network or other information technology for purposes of credit card processing, the proposed credit card payment process must meet legal and technology requirements approved in advance by the Treasurer. Anyone seeking such approval must allow adequate time for a review, and must notify the Treasurer at least 30 days in advance of the planned use. Credit card fees (typically about 3%) are the responsibility of the individual or entity accepting payment. If the college is charged for such fees, the college will assess the appropriate individual or entity.